Below is a summary of the 12 easy tasks that a pool manager must
complete to run a supported national tournament:
Supported national tournaments are those where MicroFest supplies the
brackets and tournament results through downloads from the Internet,
including the national Men’s and Women’s College Basketball
With your purchase of Tourney Tracker, you get at least 8 months of free
use of our web-based tools. Continued use will require you to upgrade
to the latest version of the software.
Step 1. Install the Tourney Tracker software on your
If you are not already a registered customer, you can purchase Tourney
Tracker by clicking the “Order Now” link. To
upgrade or renew a previous purchase, follow the “Upgrade”
link. Follow the instructions to purchase the software. You’ll receive
an e-mail which will include a link to the install file and your
13-digit registration ID.
Once you download the install file, titled TourneyTrackerZip.exe, go to
Start/Run and enter the location where you stored the file.
Complete the installation by following the steps presented in the
Step 2. Open the Tourney Tracker program.
Go to Start / Programs and click on Tourney-Tracker.
Step 3. Enter your Registration ID that you received
with your order.
This is a 13-digit number that is specific to your purchase. If you
ordered over the Internet, you should have received an e-mail from
SWReg, our order processing partner, specifying your registration ID.
Please note that it is illegal to share this
program and registration ID with other people. Sharing your
Registration ID with others can also cause problems with the use of the
4. Start your pool file.
At the “Open a Tourney Tracker file” window, select the option to
“Start a New National Tournament Pool from a Download File”. Choose
the tournament type that you are looking for and click the download
Step 5. Set your pool parameters.
Once the download is complete, a window will open with three tabs. Each
of these tabs contains important information about your pool. Update
the following on each tab:
Setup: Set the dollar
amount that you will collect for each entry. Also, if you want to
have the system automatically check for updates of entries past a
given point in time, you can set that information. For a normal pool,
all other information should be sufficient for your pool.
Setup: Choose your
tiebreaker, points to be awarded per round, and any special
“seed-based” scoring by round. For those of you with more exotic
scoring methods, click on the “Advanced Bonus Scoring” button and
define your scoring rules.
Setup: Choose the
percentages of the final pot that you wish to give to each finishing
position, select how you would like to round out the final payments,
and indicate if you would like to hold back any amount of the pot from
being distributed to the winners.
Print a blank bracket form
If you are taking paper entries, you can create a blank tournament sheet
form to distribute to your friends. Go to Tools / Print Blank
Bracket Entry Form. There is room to type specific instructions for
your pool, if you wish.
Another option is to take entries from “spreadsheet” files filled out by
individuals. You can get a starter file for the larger national
tournaments by clicking here.
Step 7. Reserve your Pool ID and setup your pool on
If you wish to have your pool participants enter their picks on the
Entry-Net (our web-based entry tool) or if you wish to post your pool
reports to the Internet, you must reserve your “pool ID” (a name that
your friends can remember) with MicroFest for each tournament for which
you are running a pool.
do this, choose the option Tools / Setup and Maintain Pool Info on
the Entry-Net, and click the Logon to the Entry-Net button.
Please note that the Entry-Net is only available for selected national
tournaments. Follow the menu there to set up your Pool ID. Once your
Pool ID is established, menu options will appear for you to manage
information and entries for your pool on the Entry-Net.
Step 8. Enter picks submitted from your pool participants
enter picks returned to you on paper, use the Edit / Input/Edit
Entry option. Follow the steps to add any participant information
that you wish to keep (name, e-mail address, phone, etc.) and then enter
the picks by dragging-and-dropping the teams from the opening bracket to
the round they are picked to advance. Note:
If you are speedier with the keyboard vs. the mouse, you can swap from
the “drag-n-drop” method to a “KeyPad” method of entry by clicking the
button on the bottom right side of the window. Also, if you wish, you
can adjust the size of the bracket on this window by using the View /
Set Entry Zoom Size option.
Retrieve entries made on the Entry-Net
If you have reserved your pool ID and setup your pool on the
“Entry-Net”, our web-based entry tool, then you will, from time-to-time,
need to pull those entries into your pool file on your PC. To do this,
go to Tools / Retrieve Entries from the Entry-Net.
Click the Unload button. This will send a signal
to our web site to unload your entries from the Entry-Net. When the
unload process is complete, you’ll be asked to click Bring in Entries
to actually start the import process. Follow the instructions on the
subsequent windows to update your file as necessary.
Step 10. Update tournament
Use the Tools /
Download Results from
function to pull down the results for the tournament. Please allow
until 10am EST the next day for the results to be updated for the major
national tournaments. (If you are in a hurry, you can update results
yourself by using the
Edit / Enter Results
function and dragging the winning teams forward in the bracket. You
will still be able to the automatic download feature for future rounds.)
Step 11. View and create
To view the available Tourney-Tracker reports, go to the
Reports menu item at the top of the window and
choose the report that you wish to see. Select as many different
reports as you wish, then you can print, save, or publish the reports by
choosing File / Print or Save Reports and following the instructions on
the window presented.
You have three options to create reports.
Choose one of the following:
- Send to printer:
Print the reports on paper to your local printer.
- Send to file: Save
the reports to a file on your PC. Either an HTML, a fixed-position,
or a comma-delimited file can be created with your report data.
- Send to the Entry-Net:
Uploads the report to the
www.Tourney-Tracker.com web site. If you have reserved your pool
ID (see step 7 above), your friends can visit our site and view the
By clicking the
Create Reports button, the selected reports will be printed, saved,
or published as requested.
Step 12. End of tournament
At the end of the tournament, if you using a different tiebreaker
than “Total Points Final Game – Both Teams” option, you will need to go
to Edit / Enter
and input the tiebreaker figure yourself. Once the tiebreaker is set,
Reports / Display Rankings option. The second tab, Pool Winners, will list out those
that finished in the money and how much they won.
on running a successful tournament pool with Tourney Tracker!